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Office Relocation: 5 Tips on How to Announce Your

It’s time to get ready for your move. You’ve got a lot of work ahead of you and so many details to think about: what day is the big day, how much will it cost, who will be doing all the heavy lifting? But there’s one thing that shouldn’t fall through the cracks: announcing your office relocation.

The announcement of your upcoming office relocation is an exciting time for everyone! It’s a chance to show off the new space, introduce new employees to their environment, and give current employees the opportunity to be proud of where they work. That being said, it can also be stressful if not done correctly. Luckily, we’re here with 5 tips on how you can announce your office relocation as well as make sure that everything goes smoothly from start to finish!

Send an email to your colleagues with a brief message about the upcoming office move

A personalized email is a great way to let everyone know exactly what’s going on and when. It helps set expectations for the move, manage any fears about it, and communicate changes that may come with the relocation. You’ll want to include a link to your new office space, any changes that may happen as a result of the move (e.g., parking options), and anything else you think would be useful for colleagues to know about! This way, your employees can map out how they’re going to get to the new space and plan accordingly.

Don’t forget that you’ll want to notify everyone on staff, including regular contributors, freelancers, interns—everyone! These people may not be as close with you or your company as some of your full-time employees are so it’s important to include them in your announcement. You can even break this email up into various announcements to make sure that everyone gets the information they need at their own pace!

Create a social media post on Twitter, Facebook, and LinkedIn announcing the relocation 

Social Media Post for office relocation
Social Media is popular in terms of communication, utilize it when announcing office relocation.

Social media is one of the best ways to get in touch with colleagues or clients quickly. Why not use it to your advantage when announcing your office relocation? We recommend creating a single post that you can share across all platforms rather than creating separate posts for each network. This way, people don’t have to keep going back and checking their individual profiles to see if you’ve made an announcement!

Make sure that the message is clear and to the point. If your entire relocation plan takes up more than one post, consider adding a link at the bottom of each tweet or Facebook post so people can check out everything about it in full detail when they feel ready (just make sure not to spam your followers by linking to the same page over and over again!)

When sharing across social media, use hashtags that are relevant to your office relocation. A simple “office move” or even just the name of the new space will do! It’s also helpful to include something like #goodbyeparkinglot so people know exactly what you’re talking about. Make sure to monitor your social media accounts throughout the day on moving day so that you can answer any questions people may have and keep them updated!

Make sure to update all of your contact information so people can reach you easily after the move 

In addition to updating social media and email addresses, you’ll also want to make sure that your phone number is up-to-date. Failing to do so can result in missed calls from colleagues or clients trying to reach out with questions about the relocation! If people can’t find any of your contact information online (or if they’re having issues getting in touch with you on social media) they may just show up to the office on moving day. This can be inconvenient for your employees who are trying to get things ready before everyone arrives or it could even make them feel uneasy if someone unexpectedly walks through the door!

You’ll want people to know exactly where you’re located after an office relocation so make sure to update contact information as soon as you can! Highlight the best things about your new office space. People will be wondering what it looks like, where people are going to sit now that there’s a shift in the layout and other details. Be prepared to answer all of their questions and assure them that everything is going to be okay.

Your employees are your main priority during an office relocation, so make sure that they know you’re thinking about them! Let them know what’s happening and why it’s beneficial for the company as a whole (especially if there are any major changes coming up). This move should benefit everyone involved—even if some people might feel a little uncomfortable at first—and you want to make sure that everyone knows!

Send an announcement email to current customers and stakeholders at least two weeks before the relocation date

If your company has any clients or key stakeholders, you’ll want to make sure that they know about the upcoming office relocation ahead of time. This will give them plenty of time to get in touch with their questions and concerns so that it doesn’t come up during a meeting when no one is expecting it! We recommend sending an email at least two weeks before the relocation so there is plenty of time for them to process everything.

If you have a large customer base or your company regularly communicates with clients, consider sending out an email as soon as possible after the office move has been completed. People will be wondering what happened and how it affected everyone involved—and they probably have questions that need answering! Make sure to send out the email at least a few days after your employees have moved into their spaces and settled in.

If you’re moving to a new location, it’s important that everyone knows where they’re going! There might be people who need directions or aren’t familiar with the area surrounding your office space so make sure to include everything they need to know in the email.

Consider holding a meeting or event in order to celebrate the opening of your new space and get everyone excited about it!

meeting for office relocation
Holding a meeting is one way of announcing to your employees the office relocation plan.

If your company is hosting an event before or after the office move, you’ll want to make sure that everyone knows about it. This will be a great opportunity for people to get excited about their new space and meet some of the employees who are working alongside them in person!

We recommend inviting all of your current employees (and anyone else involved with the company) along with their family and friends. This will help to make sure that there’s a good turnout but it can also be an opportunity to connect people who aren’t directly working together on a day-to-day basis!

Remember that it’s important for everyone involved in the office relocation—and all of your clients!—to know what is happening, why it matters, when things are changing, and how everything will be affected by this move. Make sure you schedule plenty of time before or after the relocation to make sure you’ve got all of these bases covered.

Moving your office can be a stressful process, but with the right planning and execution, it’s not impossible. If you’re in need of some help, we’d love to offer our services. Let us know how we can help by contacting Treasure Moving Company today at 855-715-6683 for your free quote and let us show you just how easy this move could be!

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Barbara McCall
Barbara McCall
2023-11-27
I wish I had more time to tell you just how wonderful Fedor and his Treasures crew were with my recent move. I just started a new job in a new state. I had trouble with towing my car with my moving truck. I had to concentrate on that problem when Treasures was taking my items from moving truck to new apartment. They got everything done nicely and affordably. They were my “knights (movers) in shining armor “! The most dependable and capable moving group I’ve ever had! Update: Nov 2023: I used Treasure Moving again, and they did a great job again! I had them put some boxes and tubs of items in my new storage room. Melvin and Moises did a quick and efficient moving of items from apartment to storage. They organized my boxes in storage to where I’ll be able to walk in the room and get to any box, They were fantastic! I’ll use Treasure again and again!
Shradha Mani
Shradha Mani
2023-11-22
This was the smoothest moving experience we had ! Highly recommend. We moved from Arlington VA to Clarksburg MD. Marlon and Carlos were on time, packed everything carefully, moved everything to our new place in just a few hours! Here's the kicker, the freight elevator in our building could not be reserved due to construction. But they moved everything anyway! If the elevator was available, we are sure these guys would have completed the task in under an hour. They are super considerate, kind and efficient. Could not recommend them more. Treasure moving company is a treasure and Marlon and Carlos were excellent !
Lynda Nguyen
Lynda Nguyen
2023-11-15
Had a great experience with Treasure Moving! They made a very stressful move go as smoothly as possible. Was very appreciative of their level of professionalism. Would use again!
Yi Fong Cheng
Yi Fong Cheng
2023-11-15
Marlon and Melvin are the best! They were so fast and took good care of my stuff, and very friendly. I had a great experience. If you are looking for moves, I definitely recommend these 2 gentlemen to everyone. Very efficient and nice!
Alexander Herrera (Alex)
Alexander Herrera (Alex)
2023-11-14
I used many movers in Baltimore (>4. I lost count). I used Treasure once and I was so impressed with their fair pricing, careful handling, speed, and professionalism at the time. They provided the best moving experience that I remember in this City. So, I moved again today and used their services to pack my pod. I had Marlon and Carlos who were spectacular. The woman reserving my move was available nearly daily to answer questions and was super attentive leading to the move. I was not disappointed. I highly recommend them for your next move, whether you a need hand with a pod or request full service moves. After talking to the workers, I learned that they have >15 years of experience in the moving industry. *Be careful when you looking for moving companies here. Some of them are not professional movers. I had a mover cause major damage… that they had to return to make repairs (Charm City Movers). Another left the job within 30 minutes of the move and left my all my items/boxes on the side walk! More than likely, Treasure will do a good job!
Scott Archer
Scott Archer
2023-11-09
Treasure Moving is great! Awesome small business that keeps it real and stays on top of it, highly recommend!!
Art Grau
Art Grau
2023-11-08
Dennys and Rony did a great job moving 3 large display cabinets and many heavy boxes from Taneytown back to Columbia. They wasted no time and took care of everything like they were their own, and fees were much less than expected. Treasure Moving should be proud to have both of them as representatives. Kudos to a great team!!!
Oleksandr Turuk
Oleksandr Turuk
2023-11-03
The crew was courteous, careful and cheerful. Prices were reasonable as well. Definitely recommend!
Tom
Tom
2023-11-03
Dennis and Rony arrived just before they were scheduled, wrapped and moved the requested furniture, moved it, and set it up at the destination, quickly and politely, all for a very reasonable price.
Meredith Marcum
Meredith Marcum
2023-11-01
Dan and Melvin were amazing. They were fast, efficient, and packed everything up really well. I will definitely be using them again in the future!